A “conflict of interest” exists when, in the course of employment or work for the Coalition, a person’s judgment and discretion is or may be influenced by considerations of personal gain for one’s self, a family member, friend or third party. All business decisions for the Coalition should reflect the best independent judgment and discretion of the person making the decision, uninfluenced by any consideration other than what is honestly believed to be in the ethical best interest of the Coalition. Anyone acting for or on behalf of the Coalition must conduct himself/herself in an ethical manner and avoid any direct or indirect conflict of interest. This policy applies to the members of the Board of Directors, advisory board members, junior board members, officers, employees, consultants, and volunteers. At all times, such individuals are prohibited from using their position or relationship with the Coalition for profit or benefit.
It is not possible to address every possible potential conflict of interest situation. The illustrations below provide guidelines for certain types of situations. The Executive Director and Board President can answer specific questions regarding other situations on a case-by-case basis.
A. Board members, officers, employees, volunteers, consultants of the organization should neither solicit nor personally accept gratuities, favors, or anything of monetary value from contractors/vendors. This is not intended to preclude bona-fide organization fund raising-activities.
B. Board members, officers, employees, volunteers, consultants of the organization shall not participate in the selection, award, or administration of a purchase or contract with a vendor where he or she has a financial interest in that purchase or contract or any of the following have such an interest:
1. Any member of their immediate family;
2. Their partner;
3. An organization in which any of the above is an officer, director or employee;
4. A person or organization with whom any of the above individuals is negotiating or has an arrangement concerning prospective employment or other work place arrangement.
C. Board members, officers, employees, volunteers, consultants of the organization shall not use any Coalition property or information for personal gain or profit.
1. Actual, potential, and/or perceived conflicts of interest must be reported in writing as soon as they arise to the President of the Board or Executive Director.
2. The President or Executive Director will review, investigate and either resolve the actual, potential or perceived conflict and so advise the reporter in writing or bring the matter to the full Board or Executive Director for resolution.
3. If any matter is brought to either the full Board or Executive Director which involves a member of a voting body, such member will not be present during discussion of and may not vote on the matter. The official minutes of the Board shall reflect that the conflict of interest was disclosed and the interested person(s) did not participate in the final discussion of or vote on the matter.
E. All board members and other persons covered by the policy must sign a “Conflict of Interest Disclosure Statement” annually.